- There’s 2 main methods to use e-Signature, “standing order” style (signable anytime by anyone) and specific-people style (say, a sales contract – the doc is specific to people and or a business transaction). For standing order types (waivers, HR new worker forms, etc.) these should be linked from your website for most cases, and also maybe added to emails & autoresponders (i.e. appointment scheduled confirmation).
- Ensure you connect marketing, by periodically exporting contacts, or connecting an API to other marketing systems.
- Don’t try to build Rome in a day – just get in and focus on the “low hanging fruit” – whatever you get signed most often. Other use cases will become obvious over time and if you spend just a few minutes per month optimizing your system, working on your business not in your business, you’ll reap rewards via time savings and efficiency. Most important: get the game started.
- Want to use a tablet for in-person e-signatures? Create a cloned separate 2nd e-signable doc, set to show a confirmation and “in person mode” in the […] section which will try to prevent autofill (thus potentially showing other client’s info). After signature, the doc will reset for the next customer.
- SwiftCloud’s “standing order” e-signatures can contain fillable variable-fields that do not look editable and can be generated on-the-fly by you but not by the customer; this is used often for pricing or negotiated terms – so in most cases, sales contracts even with negotiated terms (price, %, delivery dates, names etc) can contain “readonly” fields that you generate on-the-fly with the URL Generator, usually used for sales contracts.
- Consider levels of authentication. By default, anyone can claim to be anyone, and if you have other touch-points for the customer (i.e. they are in your business in person, and so you know their name matches a credit card for example) you’re fine – but for some businesses, you may wish to request a copy of ID (passport, driver’s license), or webcam photo, or login via Google / Facebook. Our audit-trail automatically appends info like IP Geolocation, browser & language to help with this as well.
- For in-person use, generate a “tiny URL”. If you have a WordPress site, “prettylinks” plugin can help make your signable URLs easier to tell clients and easier to type in your office and thus sign via phone.
Yes! Electronic Signatures are 100% legally binding in nearly every jurisdiction around the globe, including the U.S. and E.U.
Furthermore, electronic signatures are actually MORE difficult to forge than a traditional ink signature, because of the digital “fingerprinting” left at time of signature.
For all paying accounts, expert witnesses are available for court appearance or deposition in the highly unlikely event enforcement assistance is needed.
Each e-Signature done on the Swift Signature platform also carries an audit trail, and optional SwiftCloud-account security requirements.
For some exciting reading, we encourage you to review specific laws for your area, such as…United States: ESIGN Act of 2000, UETA (Uniform Electronic Transactions) Act European Union: Electronic Signatures Directive of 1999 & 1993 Various other countries
UPDATED: Country-specifics list started:Brazil
Practically speaking, enforcement for most civil contracts requires a subscriber’s willingness to sue and take the matter to court. For our part, we are frankly looking forward to making a few examples of anyone attacking the status and legal authenticity of the signatures, and have a lot to gain (both publicity as well as direct financial damages) by proving this matter.
To aid in enforcement, we have available both expert witnesses and attorneys, and in addition ......More...