Client Information

  • Client Name: [Input Text Field]
  • Company Name: [Input Text Field]
  • Address: [Input Text Field]
  • Phone Number: [Input Text Field]
  • Email Address: [Input Text Field]
  • Preferred Contact Method: [Select Dropdown: Phone, Email]

Service Provider Information

  • Service Provider Name: [Input Text Field]
  • Company Name: [Input Text Field]
  • Address: [Input Text Field]
  • Phone Number: [Input Text Field]
  • Email Address: [Input Text Field]
  • Website: [Input Text Field]

Proposal Overview

  • Proposal Date: [Date Field]
  • Proposal Number: [Input Text Field]
  • Client Reference Number: [Input Text Field]
  • Proposal Expiration Date: [Date Field]
    (e.g., "This proposal is valid for 30 days from the proposal date.")

Scope of Work

  • Cleaning Frequency: [Select Dropdown: Daily, Weekly, Bi-weekly, Monthly, One-time]

  • Cleaning Schedule: [Text Area]
    (e.g., "Cleaning will take place from Monday to Friday after business hours, from 6:00 PM to 10:00 PM.")

  • Tasks Included: [Text Area]
    (e.g., "Dusting surfaces, vacuuming carpets, mopping floors, cleaning windows, sanitizing restrooms, emptying trash bins.")

  • Areas to be Cleaned: [Text Area]
    (e.g., "Offices, restrooms, kitchen areas, hallways, entryways, meeting rooms.")

  • Additional Services: [Text Area]
    (e.g., "Carpet cleaning, window washing, deep cleaning, trash removal from outside.")

Pricing and Payment Terms

  • Service Rate: [Input Text Field]
    (e.g., "$[X] per hour/flat rate per service")

  • Total Estimated Monthly Cost: [Input Text Field]
    (e.g., "$[X] per month")

  • Payment Terms: [Text Area]
    (e.g., "Payment due within 30 days from the date of invoice. A late fee of 5% will apply for payments beyond 30 days.")

  • Discounts: [Text Area]
    (e.g., "10% discount on services for 6-month contract commitments.")

Service Frequency and Duration

  • Initial Cleaning (First Visit): [Text Area]
    (e.g., "The initial cleaning will involve a deep clean of all office spaces and equipment.")

  • Ongoing Cleaning: [Text Area]
    (e.g., "Regular cleaning services will continue based on the frequency agreed upon.")

  • Contract Duration: [Select Dropdown: 6 months, 12 months, Custom]

  • Contract Renewal Options: [Text Area]
    (e.g., "The contract will automatically renew unless terminated 30 days before the expiration date.")

Terms and Conditions

  • Client Responsibilities: [Text Area]
    (e.g., "Client will provide access to the office during the scheduled cleaning hours and supply necessary utilities (water, electricity).")

  • Service Provider Responsibilities: [Text Area]
    (e.g., "Service provider will ensure all cleaning tasks are completed as per the scope of work and to industry standards.")

  • Liability Insurance: [Text Area]
    (e.g., "The service provider holds a valid liability insurance policy covering accidental damages during service.")

  • Cancellation Policy: [Text Area]
    (e.g., "If the contract is canceled with less than 30 days' notice, a cancellation fee of [X]% will be applied.")

Quality Assurance

  • Performance Standards: [Text Area]
    (e.g., "Cleaning tasks will meet or exceed industry standards for cleanliness and safety.")

  • Inspection: [Text Area]
    (e.g., "Client will inspect services upon completion and report any dissatisfaction within 48 hours.")

Acceptance of Proposal

Client Signature: [Signature Field]

Date: [Date Field]

Service Provider Signature: [Signature Field]

Date: [Date Field]