Client Information

• Client Name: [Input Text Field]
• Business Name: [Input Text Field]
• Address: [Input Text Field]
• Phone Number: [Input Text Field]
• Email Address: [Input Text Field]
• Preferred Contact Method: [Select Dropdown: Phone, Email]

Service Provider Information

• Service Provider Name: [Input Text Field]
• Company Name: [Input Text Field]
• Address: [Input Text Field]
• Phone Number: [Input Text Field]
• Email Address: [Input Text Field]
• Website: [Input Text Field]

Proposal Overview

• Proposal Date: [Date Field]
• Proposal Number: [Input Text Field]
• Client Reference Number: [Input Text Field]
• Bid Validity Period: [Text Area]
  (e.g., "This bid is valid for 30 days from the proposal date.")

Scope of Work

• Cleaning Frequency: [Select Dropdown: Daily, Weekly, Bi-weekly, Monthly, One-time]

• Cleaning Schedule: [Text Area]
  (e.g., "Services will be performed during non-business hours, Monday to Friday, 6:00 PM to 10:00 PM.")

• Tasks Included: [Text Area]
  (e.g., "Dusting surfaces, vacuuming carpets, mopping floors, sanitizing restrooms, cleaning windows, emptying trash bins.")

• Additional Services (Optional): [Text Area]
  (e.g., "Carpet cleaning, window washing, power washing, deep cleaning.")

Pricing and Costs

• Service Rate: [Input Text Field]
  (e.g., "$[X] per hour or $[X] per service.")

• Monthly Total Cost: [Input Text Field]
  (e.g., "$[X] per month.")

• Initial Cleaning Cost: [Input Text Field]
  (e.g., "$[X] for the first visit.")

• Additional Costs (if applicable): [Text Area]
  (e.g., "Cost for specialized cleaning tasks like deep cleaning or window washing.")

• Discounts and Offers: [Text Area]
  (e.g., "10% discount for contracts longer than 6 months.")

Materials and Supplies

• Provided by Service Provider: [Text Area]
  (e.g., "Cleaning supplies, equipment, and protective gear.")

• Provided by Client (if applicable): [Text Area]
  (e.g., "Access to water and electricity.")

Terms and Conditions

• Payment Terms: [Text Area]
  (e.g., "Payment due within 30 days of invoice date. Late payments will incur a 5% fee.")

• Contract Duration: [Select Dropdown: 6 months, 12 months, Custom]

• Cancellation Policy: [Text Area]
  (e.g., "Cancellations require a 30-day written notice. Early cancellations will incur a fee of [X]% of the contract value.")

• Liability Insurance: [Text Area]
  (e.g., "The service provider maintains liability insurance for damages caused during cleaning.")

Quality Assurance

• Inspection and Approval: [Text Area]
  (e.g., "Client will inspect services upon completion and report any dissatisfaction within 48 hours.")

• Revisions or Corrections: [Text Area]
  (e.g., "Any issues raised will be corrected within 24 hours at no additional cost.")

Bid Acceptance

• Total Bid Amount: [Input Text Field]
  (e.g., "$[X] for the proposed services.")

  Client Approval:

  • Client Name: [Signature Field]
  • Date: [Date Field]

• Service Provider Approval:

  • Service Provider Name: [Signature Field]
  • Date: [Date Field]