Client Information

  • Client Name: [Input Text Field]
  • Business Name: [Input Text Field]
  • Client Address: [Input Text Field]
  • Phone Number: [Input Text Field]
  • Email Address: [Input Text Field]
  • Preferred Contact Method: [Select Dropdown: Phone, Email]

Service Provider Information

  • Service Provider Name: [Input Text Field]
  • Company Name: [Input Text Field]
  • Company Address: [Input Text Field]
  • Phone Number: [Input Text Field]
  • Email Address: [Input Text Field]
  • Website: [Input Text Field]

Proposal Overview

  • Proposal Date: [Date Field]
  • Proposal Number: [Input Text Field]
  • Client Reference Number: [Input Text Field]
  • Proposal Expiration Date: [Date Field]
    (e.g., "This proposal is valid for 30 days from the proposal date.")

Scope of Work

  • Cleaning Frequency: [Select Dropdown: One-time, Weekly, Bi-weekly, Monthly]

  • Cleaning Schedule: [Text Area]
    (e.g., "Cleaning services will be provided on weekdays from 7:00 AM to 5:00 PM.")

  • Janitorial Services Included: [Text Area]
    (e.g., "Dusting and cleaning of all office surfaces, vacuuming and mopping of floors, trash removal, restroom sanitization, window cleaning.")

  • Additional Services (Optional): [Text Area]
    (e.g., "Carpet cleaning, deep cleaning, high dusting, pressure washing, sanitation of frequently touched areas.")

Pricing

  • Service Rate: [Input Text Field]
    (e.g., "$[X] per hour or $[X] per service.")

  • Total Estimated Cost: [Input Text Field]
    (e.g., "$[X] for the proposed services.")

  • Payment Terms: [Text Area]
    (e.g., "Payment due within 30 days after completion of services. Late fees may apply for delayed payments.")

  • Discounts (if applicable): [Text Area]
    (e.g., "10% discount for long-term contracts or referrals.")

Terms and Conditions

  • Contract Duration: [Select Dropdown: 6 months, 12 months, Custom]

  • Cancellation Policy: [Text Area]
    (e.g., "Client must provide at least 48 hours’ notice for cancellations. A fee of $[X] will be charged for cancellations within 24 hours.")

  • Liability Insurance: [Text Area]
    (e.g., "Service provider carries liability insurance covering any damages during cleaning.")

Acceptance of Proposal

  • Total Proposal Amount: [Input Text Field]
    (e.g., "$[X] for the full proposed services.")

  • Client Approval:

    • Client Name: [Signature Field]
    • Date: [Date Field]

  • Service Provider Approval:

    • Service Provider Name: [Signature Field]
    • Date: [Date Field]