[Your Company Name]
[Your Company Address]
[Your Company Phone Number]
[Your Company Email Address]
[Your Company Website (Optional)]

DRIVER ASSIGNMENT

Assignment Number: [Unique Assignment Number, e.g., DA-20240126-001]
Date Issued: [Date of Assignment]
Prepared By: [Dispatcher/Manager Name]

Driver Information:

  • Driver Name: [Driver's Full Name]

  • Driver ID: [Employee ID or Driver Number]

  • Driver Contact Number: [Driver's Phone Number]

  • Vehicle Assigned: [Vehicle Year, Make, Model]

  • Vehicle License Plate: [License Plate Number]

Client Information:

  • Client Name: [Client's Full Name]

  • Client Contact Number: [Client's Phone Number]

  • Client Email: [Client's Email Address]

Trip Details:

  • Trip Date: [Date of Service]

  • Service Type: [e.g., Airport Transfer, Hourly Service, Point-to-Point]

  • Pick-Up Date: [Date]

  • Pick-Up Time (Scheduled): [Time]

  • Pick-Up Location: [Full Pick-Up Address + Specific Instructions, e.g., "Main Entrance", "Curbside at Gate 4"]

  • Drop-Off Date: [Date]

  • Drop-Off Time (Estimated): [Time]

  • Drop-Off Location: [Full Drop-Off Address]

  • Purpose of Trip: [e.g., Airport Transfer, Corporate Meeting]

  • Number of Passengers: [Number]

Itinerary (If applicable – For multi-stop trips, use the Trip Itinerary template for the client and reference it here):

  • [Brief summary of the itinerary. Example: "Airport pick-up, then to Hotel ABC."]

  • Reference Trip Itinerary Number (if applicable): [Itinerary Number]

Payment Information:

  • Total Estimated Fare: [Dollar Amount]

  • Payment Method: [e.g., Credit Card, Account, Cash]

  • Instructions for Payment Collection (If applicable): [e.g., "Collect cash payment from client", "Charge client's account"]

Special Instructions/Notes for Driver:

  • [Include any specific instructions for the driver, such as:]

    • "Meet the client inside the airport at baggage claim area, holding a sign with the client's name."

    • "Client has requested bottled water in the vehicle."

    • "Client will be traveling with a pet in a carrier."

    • "Contact client [Number] minutes prior to arrival"

    • "Wheelchair assistance will be required"

    • "Corporate client; maintain professional demeanor"

    • "Confirm flight number prior to pickup"

  • [Also include notes regarding client preferences, accessibility requirements, or any other information relevant to providing excellent service.]

Driver Responsibilities:

  • Arrive at the pick-up location on time.

  • Maintain a clean and well-maintained vehicle.

  • Provide courteous and professional service.

  • Drive safely and follow all traffic laws.

  • Follow the designated route and itinerary.

  • Collect payment (if applicable) according to company policy.

  • Complete a driver report after the trip.

  • Contact dispatch with any issues or delays.

Confirmation:

  • Driver Acknowledgment: I have received and understand this assignment and will adhere to all instructions and responsibilities outlined above.

    Driver Signature: ____________________________ Date: [Date] Time: [Time]

  • Dispatcher/Manager Approval:

    Signature: ____________________________ Date: [Date] Time: [Time]

[Your Company Name] - Delivering Excellence on Every Ride!

Contact us with any questions at [Your Company Phone Number] or [Your Company Email Address]

Key Considerations and Customization:

  • Unique Assignment Numbers: Use a system for generating unique assignment numbers to help track assignments and resolve any issues.

  • Clear and Concise Language: Use clear and concise language throughout the form to avoid any confusion.

  • Specific Instructions: Provide specific instructions for the driver, including pick-up and drop-off locations, route details, and any special requests from the client.

  • Driver Responsibilities: Clearly outline the driver's responsibilities for the trip.

  • Driver Acknowledgment: Require the driver to sign the form to acknowledge that they have received and understand the assignment.

  • Digital vs. Paper: Consider using a digital version of this form to streamline the assignment process and make it easier to track assignments. This can be integrated with dispatch software.

  • Dispatch Software Integration: If you use dispatch software, integrate this template with the software to automatically populate the assignment information.

  • Communication System: Ensure you have a reliable communication system in place to allow dispatchers to communicate with drivers during the trip.

  • Emergency Contact: Provide the driver with emergency contact information in case of any issues or delays.

  • Training: Train your dispatchers on how to properly complete the driver assignment form and communicate effectively with drivers.

By using a well-designed Driver Assignment template, you can ensure clear communication, efficient driver allocation, and excellent customer service.