This document outlines the showing instructions for the vessel [Vessel Name or Asset Description], including the necessary protocols, access details, and relevant contact information for all parties involved in the showing process.

Date of Showing Instructions: [Date]
Vessel/Asset Name: [Name of Vessel or Asset]
Vessel Registration Number/IMO Number (if applicable): [Number]
Location of Vessel: [Port/Marina Location or Address]
Seller/Broker Name: [Name of Seller or Broker]
Brokerage Firm Name: [Name of Brokerage Firm]
Broker’s Contact Information:

• Phone Number: [Phone Number]
• Email Address: [Email Address]

1. GENERAL SHOWING DETAILS

• Showings to Begin: [Start Date of Showings]
• Showings End: [End Date of Showings, if applicable]
• Available Show Days and Hours:
  • [Day 1: Time Range]
  • [Day 2: Time Range]
  • [Additional Days and Times]
• Show Location: [Exact Location of the Vessel (e.g., berth number, dock, marina)]
• Duration of Showing: [Expected Duration of Showing (e.g., 30 minutes, 1 hour, etc.)]

2. CONTACT INFORMATION FOR SHOWING

• Primary Contact for Showing:
  • Name: [Full Name]
  • Phone Number: [Phone Number]
  • Email Address: [Email Address]
  • Role/Title: [Role or Title (e.g., Sales Representative, Broker, Seller)]
• Secondary Contact (if applicable):
  • Name: [Full Name]
  • Phone Number: [Phone Number]
  • Email Address: [Email Address]
  • Role/Title: [Role or Title]

3. VESSEL ACCESS INSTRUCTIONS

• Access Points:
  • Dockside Access: [Specify dock or pier, access gate number, or marina location]
  • Vessel Boarding: [Instructions for boarding, if applicable, such as ladder or gangway]
• Security Protocols:
  • [Any security clearance required for access (e.g., badges, authorization letters)]
  • [Requirements for escorted access (e.g., broker or seller must be present)]
  • [Additional security requirements (e.g., photos or identification must be shown)]
• Required Equipment for Showing:
  • [e.g., Safety gear like life jackets, helmets, etc. (if applicable)]
  • [Any special instructions related to equipment (e.g., shoes with non-slip soles)]

4. PARTICIPANTS IN THE SHOWING

• Buyer: [Name of Buyer or Group]
• Broker: [Name of Broker, if applicable]
• Surveyor: [If a surveyor will be present, include name and contact information]
• Additional Parties: [Any other parties involved, such as crew members, legal advisors, etc.]

5. SHOWING PROCEDURES

• Pre-Showing Protocol:

  • Buyer to contact the broker at least [X] hours prior to the desired showing time to confirm availability.
  • Seller or broker to provide access to all necessary areas of the vessel for inspection.

• Inspection Areas:

  • Exterior: Buyer will be allowed to inspect the hull, deck, and rigging of the vessel.
  • Interior: Buyer will be shown the interior cabins, engine room, storage, and all other relevant areas.
  • Mechanical Systems: Access to the engine, navigation, and control systems will be provided for inspection by the buyer or surveyor.
  • Equipment: Access to any special equipment or tools (e.g., life-saving equipment, electronics, etc.).

• Post-Showing Procedure:

  • Buyer is encouraged to provide feedback to the broker or seller within [X] hours of the showing.
  • If a surveyor is present, the survey report should be sent to the broker or seller within [X] days.

6. TERMS AND CONDITIONS FOR SHOWING

• Limitations on Showing:

  • Showings are to be conducted during the available hours and must be confirmed in advance.
  • The seller or broker reserves the right to limit access to certain parts of the vessel if necessary for safety reasons.

• Confidentiality:

  • Buyer and broker agree to keep any proprietary or confidential information related to the vessel or asset confidential, including but not limited to pricing, condition, or vessel specifications.

• Liability Waiver:

  • All participants in the showing must sign a liability waiver prior to boarding the vessel, acknowledging that they are doing so at their own risk.

• Inspection and Surveying:

  • Buyers are permitted to conduct inspections and surveys during the showing, but any damage caused by the buyer or surveyor during this process must be repaired at the buyer’s expense.

7. ADDITIONAL NOTES OR REQUIREMENTS

• COVID-19 Protocols (if applicable):
  • Masks, social distancing, and other health protocols must be followed during the showing.
• Special Requirements:
  • [Any other requirements for the showing (e.g., proof of funds, appointment confirmation)]
  • [Additional requests from the seller or broker regarding the inspection or showing]

8. ACKNOWLEDGEMENT AND ACCEPTANCE

By proceeding with the showing, all parties involved agree to the terms outlined above. The buyer, broker, and seller confirm their understanding and acceptance of these showing instructions.

Signature of Seller/Authorized Representative: ________________________
Name (Printed): ________________________
Date: _______________________

Signature of Buyer (if present at showing): ________________________
Name (Printed): ________________________
Date: _______________________

Signature of Broker/Agent: ________________________
Name (Printed): ________________________
Date: _______________________

CONTACT DETAILS FOR SHOWING QUESTIONS

For any inquiries regarding the showing instructions or scheduling, please contact:
Name of Seller/Broker: [Full Name]
Phone Number: [Phone Number]
Email Address: [Email Address]