Introduction

[Company Name] is seeking proposals from qualified construction site office rental companies to provide temporary office space for our upcoming construction project located at [Project Address].

Project Description

The project involves [Brief description of the project type and scope, e.g., building a new retail space, renovating a school, highway construction]. The anticipated project duration is approximately [Project Duration]. We require a safe, functional, and comfortable site office to accommodate our project team throughout the construction process.

Scope of Services

The successful bidder will be responsible for the following:

• Supplying a modular construction site office that meets or exceeds the following minimum specifications (details in attached Equipment List):

  • Size requirements (square footage) to accommodate [Number] personnel.
  • Number of separate rooms (e.g., offices, conference room, break room, restroom facilities).
  • Climate control system (heating and air conditioning).
  • Electrical wiring and outlets.
  • Lighting fixtures.
  • Furniture (desks, chairs, file cabinets) – (specify if required).
  • Communication infrastructure (phone lines, internet access) – (specify if required).

• Delivery and set-up of the site office at the project location according to the agreed-upon schedule.

• Regular maintenance of the site office throughout the rental period, including cleaning and ensuring proper functionality of all equipment.

• Removal and disposal of the site office at the project's completion.

[Optional – Add specific needs based on your project]

• Security Features: Specify desired security features, such as door locks, security alarms, or perimeter fencing.
• Accessibility Compliance: Indicate if the site office needs to be compliant with ADA accessibility standards.
• Signage and Branding: Specify if you require any signage or branding on the exterior of the site office.
• Additional Services: Indicate if you require additional services, such as furniture rentals, waste removal, or portable restroom services.

Bidder Qualifications

Bidders must meet the following minimum qualifications:

• Hold a valid business license to operate in the State of [State].
• Possess all necessary permits and licenses for delivering and setting up temporary structures.
• Maintain a fleet of well-maintained and up-to-code construction site office units.
• Demonstrate a strong safety record in the construction industry.
• Provide excellent customer service and responsiveness.

[Optional – Add additional desired qualifications]

• Experience with similar construction projects.
• Ability to offer flexible rental terms and competitive pricing.
• Offer a variety of site office sizes and configurations.
• Proven track record of on-time delivery and set-up.
• Commitment to sustainable practices (e.g., energy-efficient units).

Proposal Requirements

Proposals should address the following information:

• Company background and experience in providing construction site office rentals.
• Detailed description of the proposed site office unit, including specifications, floor plan, and photos (if available).
• Confirmation of compliance with all minimum specifications outlined in the Equipment List.
• Proposed rental rate for the entire project duration.
• Cost breakdown for any additional services offered.
• Delivery, set-up, maintenance, and removal fees.
• Description of your safety protocols for site office installation and maintenance.
• Insurance coverage details.
• References from at least three satisfied clients with similar projects.

Evaluation Criteria

Proposals will be evaluated based on the following criteria:

• Qualifications and experience of the bidder.
• Competitiveness of rental rates and overall pricing structure.
• Capabilities of the proposed site office unit to meet our project needs.
• Availability of additional services (if applicable).
• Commitment to safety and a proven safety record.
• Customer service approach and responsiveness.
• Overall value proposition.

Submission Instructions

Please submit five (5) copies of your proposal to:

[Company Name] Attn: [Contact Person] [Address] [Email Address]

Deadline for proposals: [Date]

Questions

All questions regarding this RFP should be submitted in writing to [Email Address] no later than [Date].

Additional Information

[Company Name] reserves the right to reject any or all proposals and to modify the RFP timeline or requirements at its sole discretion.

Disclaimer

This RFP is not a guarantee of a contract.

Please note: This is a sample RFP template and may need to be modified to fit the specific needs of your construction project. It is recommended to consult with a construction professional to assist you in determining your site office requirements.