Introduction

[Company Name] is seeking proposals from qualified landscaping service providers to complete a landscaping project for our [Property Type (e.g., office building, residential property, commercial complex)] located at [Address].

Project Background

[Company Name] desires to [Describe the desired outcome of the project. e.g., create a new, low-maintenance landscape design, renovate an existing landscape, enhance curb appeal]. We are committed to creating a [Describe desired aesthetics, e.g., functional, sustainable, aesthetically pleasing] landscape that complements the property and meets our specific needs.

Project Scope

The scope of this project may include, but is not limited to, the following:

• Site Assessment and Design:
  • Conduct a comprehensive site assessment to evaluate existing conditions (soil composition, drainage, sun exposure).
  • Develop a detailed landscape design plan that incorporates our desired features and adheres to local regulations.
  • Provide options for plant materials, hardscapes, and irrigation systems.
• Installation:
  • Professionally install all plants, trees, shrubs, and other landscape elements according to the approved design plan.
  • Install hardscapes such as walkways, patios, retaining walls, or water features (if applicable).
  • Install and configure an irrigation system (if applicable).
• Project Management:
  • Provide a dedicated project manager to oversee all aspects of the project, from planning to completion.
  • Maintain clear communication with [Company Name] throughout the project.
  • Secure all necessary permits and approvals.
• Post-Installation Services (Optional):
  • Offer ongoing maintenance services such as mowing, trimming, weeding, and pest control.
  • Provide seasonal services such as spring clean-up and fall leaf removal.
  • Warranty on all installed plants and materials.

[Optional – Add specific project requirements based on your needs]

• Lighting Installation
• Erosion Control Measures
• Green Roof Design and Installation
• Native Plant Selection
• Pollinator-Friendly Landscaping

Bidder Qualifications

Bidders must meet the following minimum qualifications:

• Hold a valid landscaping license in the State of [State].
• Be insured for general liability, workers' compensation, and property damage.
• Demonstrate a proven track record of completing similar landscaping projects.
• Employ experienced and qualified landscape professionals.
• Provide references from satisfied clients.

[Optional – Add additional desired qualifications]

• Experience with specific landscaping styles (e.g., modern, traditional, sustainable)
• Certifications (e.g., ISA Certified Arborist, LEED Green Associate)
• Use of sustainable landscaping practices
• Ability to provide detailed project cost breakdowns
• Strong safety record

Proposal Requirements

Proposals should address the following information:

• Company background and experience in providing landscaping services.
• Detailed project plan outlining the proposed approach, schedule, and timeline.
• Landscape design concepts and visualizations (if applicable).
• List of proposed plant materials and hardscape features.
• Cost breakdown for all project phases, including materials, labor, and equipment.
• Insurance coverage details.
• References from at least three satisfied clients with similar projects.

Evaluation Criteria

Proposals will be evaluated based on the following criteria:

• Qualifications and experience of the bidder.
• Completeness and responsiveness of the proposed project plan.
• Creativity and quality of the landscape design (if applicable).
• Cost competitiveness.
• Experience with similar projects.
• References and client satisfaction.
• Sustainability practices and use of environmentally friendly materials (if applicable).
• Overall value proposition.

Submission Instructions

Please submit five (5) copies of your proposal to:

[Company Name] Attn: [Contact Person] [Address] [Email Address]

Deadline for proposals: [Date]

Questions

All questions regarding this RFP should be submitted in writing to [Email Address] no later than [Date].

Additional Information

[Company Name] reserves the right to reject any or all proposals and to modify the RFP timeline or requirements at its sole discretion.

Disclaimer

This RFP is not a guarantee of a contract.

Please note: This is a sample RFP template and may need to be modified to fit the specific needs of your landscaping project. It is recommended that you consult with a landscape architect or designer to assist you with developing your project scope and desired outcomes.