Introduction

[Company Name] is seeking proposals from qualified landscaping service providers to maintain the landscaping at our [Property Type (e.g., office building, residential property, commercial complex)] located at [Address].

Property Description

The property consists of [Brief description of the property, including size, existing landscaping features, and any unique considerations]. We are committed to maintaining a well-groomed and attractive landscape that enhances the property value and provides a positive first impression.

Scope of Services

The successful bidder will be responsible for providing the following routine landscaping maintenance services:

• Mowing and Edging: Regularly mow lawns, maintain edges, and trim around trees and shrubs.
• Weed Control: Apply appropriate weed control measures to prevent unwanted plant growth.
• Trimming and Pruning: Regularly trim shrubs, hedges, and trees to maintain desired shapes and promote healthy growth.
• Bed Maintenance: Maintain flower beds, including weeding, mulching, and seasonal planting (if applicable).
• Leaf Removal: Regularly remove leaves from lawns, walkways, and patios during fall months.
• Debris Removal: Remove any trash, litter, or debris from the property.
• Irrigation System Management: Manage the irrigation system to ensure proper watering of plants and lawns.
• Winterization Services (Optional): Prepare the landscape for winter by applying anti-dessicants and covering vulnerable plants (if applicable).

[Optional – Add specific maintenance needs based on your property]

• Spring Clean-Up Services (e.g., removing winter debris, edging, applying pre-emergent weed control)
• Tree and Shrub Care: (e.g., deep root fertilization, disease and pest control)
• Aeration and Seeding: (for lawns in need of improvement)
• Holiday Decorations (optional)

Bidder Qualifications

Bidders must meet the following minimum qualifications:

• Hold a valid landscaping license in the State of [State].
• Be insured for general liability, workers' compensation, and property damage.
• Demonstrate a proven track record of providing landscaping maintenance services for similar properties.
• Employ experienced and qualified landscape maintenance professionals.
• Provide references from satisfied clients.

[Optional – Add additional desired qualifications]

• Experience with specific landscape types (e.g., formal gardens, native plant landscapes)
• Certifications (e.g., ISA Certified Arborist)
• Use of sustainable landscaping practices
• Ability to provide detailed service schedules and cost breakdowns
• Strong safety record

Proposal Requirements

Proposals should address the following information:

• Company background and experience in providing landscaping maintenance services.
• Proposed service schedule outlining the frequency of each service.
• Detailed description of the methods and materials to be used for each service.
• Qualifications and experience of the proposed maintenance crew.
• Cost breakdown for all proposed services.
• Insurance coverage details.
• References from at least three satisfied clients with similar properties.

Evaluation Criteria

Proposals will be evaluated based on the following criteria:

• Qualifications and experience of the bidder.
• Completeness and responsiveness of the proposed maintenance plan.
• Cost competitiveness.
• Experience with similar properties.
• References and client satisfaction.
• Use of sustainable practices (if applicable).
• Overall value proposition.

Submission Instructions

Please submit five (5) copies of your proposal to:

[Company Name] Attn: [Contact Person] [Address] [Email Address]

Deadline for proposals: [Date]

Questions

All questions regarding this RFP should be submitted in writing to [Email Address] no later than [Date].

Additional Information

[Company Name] reserves the right to reject any or all proposals and to modify the RFP timeline or requirements at its sole discretion.

Disclaimer

This RFP is not a guarantee of a contract.

Please note: This is a sample RFP template and may need to be modified to fit the specific needs of your property.