Introduction

[Company Name] is seeking proposals from qualified cleaning service providers to maintain the cleanliness and hygiene of our [Facility Type (e.g., office building, manufacturing facility, retail location)] located at [Address].

Background

[Company Name] is a [Brief Company Description]. We prioritize providing a clean and healthy work environment for our employees and a positive first impression for our visitors.

Scope of Services

The successful bidder will be responsible for providing the following general cleaning services on a recurring basis:

• Daily Cleaning:
  • Vacuuming carpets and mats
  • Dusting furniture and equipment
  • Wiping down surfaces (desks, countertops, etc.)
  • Emptying trash cans
  • Mopping floors
  • Cleaning restrooms (including restocking supplies)
• Periodic Cleaning (frequency to be specified):
  • Window cleaning
  • High dusting
  • Carpet cleaning
  • Floor waxing (if applicable)
  • Deep cleaning of restrooms and break rooms

[Optional – Add specific cleaning needs based on your business]

• Disinfection and Sanitization Services
• Medical Facility Cleaning
• Construction Cleanup
• Event Cleanup
• Green Cleaning Practices

Bidder Qualifications

Bidders must meet the following minimum qualifications:

• Be licensed and insured to operate in the State of [State].
• Have a proven track record of providing cleaning services for similar businesses.
• Demonstrate a commitment to using high-quality cleaning supplies and equipment.
• Employ reliable and well-trained cleaning staff.
• Provide references from satisfied clients.

[Optional – Add additional desired qualifications]

• Experience with specific cleaning requirements (e.g., healthcare facilities, food service establishments)
• Use of environmentally friendly cleaning products
• Ability to provide bonded and background-checked cleaning personnel
• 24/7 emergency cleaning services (optional)

Proposal Requirements

Proposals should address the following information:

• Company background and experience in providing cleaning services.
• Proposed cleaning schedule and frequency for various areas of the facility.
• Detailed description of cleaning methods and products to be used.
• Qualifications and experience of cleaning personnel.
• Cost breakdown for all proposed services.
• Insurance coverage details.
• References from at least three satisfied clients.
• Implementation timeline.

Evaluation Criteria

Proposals will be evaluated based on the following criteria:

• Qualifications and experience of the bidder.
• Completeness and responsiveness of the proposed cleaning plan.
• Cost competitiveness.
• References and experience with similar clients.
• Commitment to quality and customer service.
• Proposed use of environmentally friendly practices (if applicable)

Submission Instructions

Please submit five (5) copies of your proposal to:

[Company Name] Attn: [Contact Person] [Address] [Email Address]

Deadline for proposals: [Date]

Questions

All questions regarding this RFP should be submitted in writing to [Email Address] no later than [Date].

Additional Information

[Company Name] reserves the right to reject any or all proposals and to modify the RFP timeline or requirements at its sole discretion.

Disclaimer

This RFP is not a guarantee of a contract.

Please note: This is a sample RFP template and may need to be modified to fit the specific needs of your company. It is recommended that you consult with an attorney to ensure that your RFP complies with all applicable laws and regulations.